WEDDINGS / DEBUTS

You don't need the added stress of making sure things run smoothly
on your special day.

WHO

• Synchronizes the program flow with the right music?
• Makes sure that an event starts on time, lines up guests, family members and entourage for each part of the program?
• Manages reception guest seating and ensures that friends sit together?
• Notices when Great Grandma's slip is showing, the Ring Bearer's bowtie is crooked or the flower girl is not smiling @ photo shoots?
• Facilitates an agreement between vendors when a mishap, accident or confusion of roles occurs?
• Ensures that you are able to breathe with confidence and enjoy your special day?

Affairs will

Work on your side as a team in support of your special day. . .
Ask all the right questions. . .
           Determine exactly what you need and what you want. . .
Inform you of what you need. . .
Do as much or as little as you need. . .

Ensure that your affair flows smoothly and
act as your assistant and guide you throughout your day..     

I.   DAY COORDINATION PACKAGE
This service is done when the client/s have already signed contracts with various vendors, but would like someone else to oversee the implementation of the arrangements and make sure everything will run smoothly and stress-free.

Unlimited bridal consultation starts upon booking.

Details

• Meet with client 1 to 2 months before the event
• Review and follow up all signed final contracts Refer reliable vendors and suppliers
• Set up meetings between/among clients and vendors/suppliers
• Carry out look-see of event venues
• Instruct entourage of their duties and responsibilities
• Provide client a complete bridal kit on the day itself at three locations namely, bridal suite, church and reception
• Provide Program Script
• Arrange and direct flow of reception program sequence
• Conduct wedding rehearsals

        (This is an optional package and must be booked in advance.)

BRIDE'S/DEBUTANTE’s RESIDENCE/SUITE

• Assist bride/debutante and entourage/party for coordination and last minute details.
• Implement Time Management Schedule
• Check on all supplies needed for the event such as

• Flowers
• Missalettes
• Souvenirs
• Guest books, etc.

• Secure all accessories such as

• Rings
• Coins
• Arrhae
• Pillow
• Cords
• Matches
• Veils
• Offerings, etc.,

• Arrange gown on body form and all accessories for photo shoot
• Coordinate with vendors such as

• Hair and Make-Up Stylists
• Photographers
• Videographers
• Florists, etc.

AT THE CEREMONY

Check

• And synchronize with venue coordinators on ceremony/function program
• Physical set-up of floral arrangements, matrimonial candles, seating arrangements of entourage/sponsors, parents, bridal pews, musicians’     place
• Arrival of musicians, choir, priest, lectors, commentators, offerors

Assist

• Distribute flowers and missalettes
• Processional
• Offertory
• Contract Signing
• Pictorial
• Recessional

Collect after the ceremony/event

• Candle
• Rings
• Arrhae
• Pillows
• Marriage License
• Any item/s that may have been left behind

AT THE RECEPTION Check Physical Set-Up of

• Venue
• Tables and Chairs
• Place Cards
• Flowers and Decor
• Stage
• Gift Table

Manage

• Guests’ Reception & Registration Lines
• Seating Arrangement
• Distribution of souvenirs and giveaways
• And coordinate with Captain Waiter and Banquet Sales Representative
• Arrival and usher musicians, entertainers, emcees
• Mobile System and audio-visual presentation equipment and set-up
• Photographers' and videographers' photo details
• Vendors for compliance on service/s as agreed upon
• Line up bridal/debutante party/entourage for entrance march

II. PARTIAL OR SEMI COORDINATION PACKAGE

This service is done when the client has already contacted and signed contracts with at least 50% of various vendors, but would like AFFAIRS to take over, polish details, and make necessary follow-ups for the wedding.

Details

• Meet with client 3 to 6 months before the wedding
• Refer and set-up appointments with all vendors  
• Review, Follow up, confer, Confirm with Suppliers for all Turned-Over and   
• Signed Contracts
• Organize Wedding Rehearsal
• Monitor and keep track of RSVPs
• Plan, conceptualize and implement wedding/debut theme

III. FULL COORDINATION PACKAGE
This service starts six months to one year before the wedding.

Details

Assist  

• In budget management
• Find perfect location: church or ceremony venue, reception venue and/or caterer
• Negotiate and Review contracts with Vendors
• Compose, select and copy/proof read text of
• Ceremony
• Liturgy  
• Program
• Address Invitations and Source Calligrapher
• And refer, set-up appointment with various pre-screened vendors such as
  • Apparel Designers
  • Caterers
  • Printers
  • Florists
  • Cake Makers
  • Photographers
  • Videographers
  • Bridal Car
  • Sound System and others.
• Dialogue with Venue Manager and/or Caterer for
• Room, Tables, Stage & Dance Floor Layout
• Sounds & Light System
• Audio-Visual Equipment
• Seating & Table Assignments
• Place Card Settings
• Florists
• Musicians
• Selection of Music for
• Ceremony
• Reception
• Dinner
• Recommend/Source Out
• Gifts for Principal Sponsors and Bridal Entourage
• Plan and Coordinate
• Wedding Rehearsal
• Despidida de Soltera
• Bachelor’s Party
• Conceptualize
• Wedding Reception Program Prepare Wedding Day Calendar
• Monitor RSVP
• Wedding Rehearsal
• Coordinate and Confirm
• And review details of arrangements with pre-qualified vendors
• Instruct all attendants of their duties during the ceremony and reception